Emailing Advisees

Owned by Chris Sandefer
Last updated: Sept 15, 2023 by Chris Sandefer
3 min read

 

The section below provides instructions for faculty members to email their advisees.

Option 1: Student Advising Profile

In order to use this method, you must have your computer setup to handle email links. See the instructions found here: Configuring mailto

 

This option lists all advisees, along with their default email. It's possible graduated students will appear on this list, along with their personal email address. Visually verify the students listed, along with their emails.



  1. Login to KnightWeb via the KnightWeb tile in https://my.geneseo.edu

    Suny Geneseo Knights
    KnightWeb

  2. Click on the "Faculty Services" menu option.


    Faculty Services
    Faculty Services

  3. Click on the "Advisor Menu" option.

     

  4. Click on the "Student Advising Profile" menu option

     

  5. Click the "View My Advisee Listing" link

     

  6. If desired, click the "Filter" button in the upper right corner of the list of advisees.



    1. Update the filter fields as desired.  For example:

    2. Click the "Go" button.

  7. Click the "Email All" button near the top right of the list of students.

  8. A popup window should appear, allowing you to send an email through your email client (Thunderbird, Gmail (Chrome), etc).

 

You may need to enable popups from knightweb.geneseo.edu. A warning should appear if there is a problem.

Option 2: Faculty Advisee Export

This option allows you to copy and paste email addresses.

  1. Login to KnightWeb via the KnightWeb tile in https://my.geneseo.edu

  2. Click on the "Faculty Services" menu option.

  3. Click on the "Advisor Menu" option.

  4. Click on the "Faculty Advisee Export" option.

  5. Login using your Geneseo username and password

  6. If desired, filter the list to only include students with a certain type of hold.  For example:

     

  7. Click the "Get Email" button.

  8. Copy the email addresses and paste them into the "BCC" (Blind Carbon Copy) field in your email client.

  9. Click on the "Done" button.

  10. You may also extract the list of advisees to Excel by clicking the gear icon 

    in the lower right corner of the student list on the main page.  Select "Export All to CSV".  The file should then download to your computer.



Related articles