This article offers ideas for holding meetings with in person and remote participants.

Before You Start

The table below highlights different scenarios of participant / presenter location. Each meeting or presentation is unique, and CIT is happy to discuss your plans.
Meeting Room Hybrid Conference Systems: Meeting Owl and Kandao Meeting 360 are available to be borrowed from the CIT HelpDesk in Milne Library.

Technology

Participants	Presenter / Meeting Host in Person	Presenter / Meeting Host Remote

Participants

Questions to Consider:

Technology needed:

Microsoft Teams at Geneseo
Camera aimed at audience (borrow from HelpDesk or CIT staff)
Mic for audience (borrow Meeting Room Hybrid Conference Systems: Meeting Owl and Kandao Meeting 360 from HelpDesk)
Laptop at participant location

Locations:

Nearly every classroom, conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall

Questions to Consider:

Technology needed:

Microsoft Teams at Geneseo
Small rooms (under 1000 sq. ft.): Meeting Room Hybrid Conference Systems: Meeting Owl and Kandao Meeting 360
Larger rooms: Cameras aimed at presenter and audience (borrow from HelpDesk or CIT)
Facilitator needed to switch between cameras at the single laptop
Mic for presenter, handheld / portable for audience questions
Laptop at participant location

Locations:

Some classrooms rooms are equipped for this:
Welles 121, 123, 24, 26 South 338, 340, Newton 205, Welles 210
Conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall
Remote participants join Teams from their own device

Questions to Consider:

Technology needed:

Microsoft Teams at Geneseo
Camera aimed at audience (borrow from HelpDesk or CIT staff)
Mic for audience (borrow snowball or Meeting Room Hybrid Conference Systems: Meeting Owl and Kandao Meeting 360 from HelpDesk)
Laptop at participant location

Locations:

Nearly every classroom, conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall
Remote participants join Teams from their own device

Technology needed:

Locations:

Many organizations are sharing best practices and ideas for inclusivity during hybrid meetings. Here are a few examples: