Hybrid Meetings Technology and Best Practices

Owned by Laurie Fox
Last updated: Jul 25, 2023 by Laurie Fox
2 min read

 

This article offers ideas for holding meetings with in person and remote participants.

Before You Start

  • The table below highlights different scenarios of participant / presenter location. Each meeting or presentation is unique, and CIT is happy to discuss your plans.

  • Owl: the Meeting Room Hybrid Conference System are available to be borrowed from the CIT HelpDesk in Fraser Library.

Technology



Presenter / Meeting Host in Person

Presenter / Meeting Host Remote



Presenter / Meeting Host in Person

Presenter / Meeting Host Remote

Participants

all in person



Questions to Consider:

  • Will there be audience interaction? Chat or audio?

  • Who will be the facilitator for the meeting?

  • Who will provide the laptop?

Technology needed:

Locations:

  • Nearly every classroom, conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall

Participants

mixed locations

Questions to Consider:

  • Will there be audience interaction? Chat or audio?

  • Who will be the facilitator for the meeting?

  • Who will provide the laptop?

Technology needed:

Locations:

  • Some classrooms rooms are equipped for this:
    Welles 121, 123, 24, 26 South 338, 340, Newton 205, Welles 210

  • Conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall

  • Remote participants join Teams from their own device

Questions to Consider:

  • Will there be audience interaction? Chat or audio?

  • Who will be the facilitator for the meeting?

  • Who will provide the laptop?

Technology needed:

Locations:

  • Nearly every classroom, conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall

  • Remote participants join Teams from their own device

Participants

all remote



Technology needed:

Locations:

  • Remote participants join Teams from their own device





Notes

Many organizations are sharing best practices and ideas for inclusivity during hybrid meetings. Here are a few examples:

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