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Microsoft Teams is a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one secure place accessible to everyone you choose to collaborate with. Connect with anyone on campus - all Geneseo users are licensed for Teams, making it easier to add people to a team or search, call, and chat.

Installing the Teams Application

Faculty and staff may find the application on their college-owned devices. If it is not installed, you can install Teams by going to Software at Geneseo or Company Portal on your college-owned device.

To download Teams on your personal device, visit the Microsoft website. If you join a Teams meeting via a web browser, you will enter as a Guest.

You can also download the Android or iPhone and iPad iOS apps.

• 1 Installing the Teams Application
• 2 Request a Team for your Department
• 3 Teams at Geneseo
  • 3.1 Scheduling Teams meetings on behalf of others (Google Calendar)
  • 3.2 Make a Chat with me or Call me link for teams
  • 3.3 Setting your pronouns in Teams
• 4 Resources
  • 4.1 Teams Basics
  • 4.2 Chat & Calls
  • 4.3 Meetings & Organization
  • 4.4 Teams & Channels
• 5 Related articles

Request a Team for your Department

All Geneseo faculty, staff, and students are eligible to request a new team for your department or group. Complete this form. Here are some suggestions as you begin to use your team:

1. If your group is private, invite people to your team. You can also invite non-Geneseo email addresses (they will get an email invitation). If you anticipate a large membership, you can share a join code via email to encourage people to join your team.

2. Identify additional owners of the team to share administrative duties. Owners will also receive notices about the team, such as expiration and deletion warnings should the team become inactive.

3. Create some channels. We recommend starting with a few, such as General, Water-Cooler, Functional Groups, project teams.

4. Set up your notifications. Microsoft has a good guide on all the notifications settings. It's also a good idea to talk with your team about what the expectations are around teams notifications.

Teams at Geneseo

CIT has created a public teams that you are welcome to join.

• Geneseo Microsoft Teams – a place to discuss and learn more about Teams use

Scheduling Teams meetings on behalf of others (Google Calendar)

The ability to manage calendar invitations in Google can be established by setting up a delegate relationship. This Google guide should be followed to delegate the ability to Make Changes to Events. As a delegate, follow these steps to ensure the Teams Meeting is owned by the meeting organizer:

1. Create the Google meeting

2. Select the meeting options - do not create the video conferencing option until your other options are set

3. Change the calendar to the meeting owner (name next to calendar icon)

4. Invite guests

5. Add the Teams video conferencing option by clicking on the blue arrow to the right of "Add Google Meet video conferencing"

6. Once the Teams meeting is created, Save the new calendar event.

Make a Chat with me or Call me link for teams

It is easy for people to chat or call you in teams. Calls can be audio only or audio and video. Simply replace the username of these URLs with your username:

• Chat: https://teams.microsoft.com/l/chat/0/0?users=username@geneseo.edu 

• Call: https://teams.microsoft.com/l/call/0/0?users=username@geneseo.edu

Setting your pronouns in Teams

You can now set your Pronouns in your Microsoft 365 Profile. This will show your Pronouns in the Teams app. For instructions on how to set your pronouns please visit the link below:

https://support.microsoft.com/en-us/office/pronouns-on-your-profile-in-microsoft-365-232c3bfb-a947-4310-86db-b22d63663d85

Resources

Related articles