Adding Users or Changing the Role of Users in Your Brightspace Course


Faculty can add individual users to their course by assigning them a role (roles provide the level of permissions within a Brightspace course). 

For credit courses, when students officially add or drop a course, their access to the Brightspace course site will update by the following day. 

Brightspace Roles

The following roles are available for faculty to select from:

  • GEN - Instructor (Non-Cascading) this role is the "teacher"

  • GEN - Course Librarian (Non-Cascading)

  • GEN - Student (Non-Cascading) this is a full student role

  • GEN - Student Assistant (Non-Cascading) this assistant role does not have access to grading

  • GEN - Student Extended Access (Non-Cascading) this role is used to extend access to a student beyond the end of the semester. Note that the student must be manually changed back to "Student" to remove access.

  • GEN - Teaching Assistant All Sections (Non-Cascading) this role is a TA position with grading access to all sections of merged courses

  • GEN- Teaching Assistant Single Section (Non-Cascading) this role is a TA position with grading access to a single section of merged courses

Adding Users to Your Course

  1. Navigate into a course to add users.

  2. On the blue navigation bar, click Roster.

  3. Select the Add Participants drop down and select Add existing users.

  4. In Add Existing Users, search for a users by first name, last name, or email address.

  5. Scroll to the bottom of the page to see the results.

  6. In the Search Results, select the box next to the user you'd like to add.

  7. On the right under Role, select the role you want to assign to the user.

  8. In the next selection field, be sure to select your course's section.

  9. Click Enroll Selected Users.

  10. Verify the enrollment is correct and click Done.e

Changing the Role (Permissions) of Someone Already in Your Course

  1. Navigate into a course change user roles.

  2. On the blue navigation bar, click Roster.

  3. Check off name of the individual whose roll you would like to change and click Enrollment

  4. Under New Role, choose from the drop down menu.

  5. Click Save when finished.


Note: Only Brightspace administrators can unenroll a user from a course. For assistance with unenrolling a user, please contact the Brightspace Support Team.

Related Self Help Guides

  • Page:
    Delete a grade item or category — This guide has information about how to remove unwanted grade items or categories
  • Page:
    Create Arithmetic Questions — Arithmetic questions enable you to assess users' knowledge and comprehension of mathematics and number theory. You can ensure each respondent receives a unique question by including variables enclosed with curly braces that randomly generate numbers within the problem.
  • Page:
    Special Access for Students — Under Special Access you can select for certain students to get special access to for example a quiz or an assignment. You can find it under the restrictions tab. The examples below will show the modification of the Special Access to a quiz.
  • Page:
  • Page:
    Microsoft Teams in Brightspace — Microsoft Teams is a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone. This article provides a brief overview of using Microsoft Teams in Brightspace. 
  • Page:
    Installing & Using LockDown Browser - Student Instructions LockDown Browser can be installed on students' personally owned laptops for secure quizzes.
  • Page:
    Brightspace Student Guide — Welcome to the Geneseo Brightspace guide for students! All Geneseo course will be taught in Brightspace beginning Summer 2023
  • Page:
    WeBWorK - Brightspace Integration — This guide explains how to use the WeBWorK - Brightspace integration to have Brightspace automatically create student WeBWorK accounts, let students go from Brightspace to WeBWorK without having to log in, and have students' WeBWorK grade automatically transferred back to your Brightspace gradebook.
  • Page:
    TopHat Brightspace Integration & Grades Sync Linking Top Hat and Brightspace together gives you a ton of amazing features! Automagically sync grades, and keep your student roster up-to-date.
  • Page:
    Subscribe to Brightspace Discussions This article demonstrates how to subscribe to your Brightspace Discussions; it is intended for instructors and students. There are two ways you can subscribe to a Brightspace Discussion. One way is to subscribe to the entire Forum or Topic. In this method, anytime anyone posts under the Forum or Topic, you will receive an email alert. The second way is to subscribe to a post you made and only get alerts when someone replies to your post.
  • Page:
    Setting up the Respondus LockDown Browser for a Quiz Brightspace offers a tool called Respondus, that will open up a new browser for students during a quiz. This is called a “Lock Down” browser, because it will essentially lock down their computer until the quiz is finished. Students will be unable to open a website, use a calculator, open files, or virtually anything. However, it is possible to manually allow students to use a calculator or view a website during the quiz if you wish. This tool is available to students on Macs, PCs, and Chromebooks. It is also possible to allow students to use the tool on an iPad if enabled in the Respondus settings.
  • Page:
  • Page:
    Managing an Incomplete Grade in Brightspace — This page walks you through the steps needed to manage an Incomplete grade in Brightspace.
  • Page:
    Installing the Brightspace Mobile App (Pulse) — This document describes the steps to install and use the Brightspace Pulse app.
  • Page:
    Improving Course Document Accessibility — Learn more about the process of increasing accessibility in Word, PDF, and other document types. This guide reviews professional development skill-building resources, and details the most common types of barriers in Geneseo's Brightspace course materials.