Collaborating with your colleagues and business offices remotely can be a big shift for many workers and offices. Geneseo has several tools to assist in collaboration with your colleagues and maintain operations for alternate work locations. |
Find a quiet space that is free of distractions for any online meetings.
Recognize the need to be flexible and patient with your team members during times of disruption.
Practice with the tools before you need to use them.
Microsoft Teams is a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one secure place accessible to everyone you choose to collaborate with. Connect with anyone on campus - all Geneseo users are licensed for Teams, making it easier to add people to a team or search, call, and chat. For more information, head to Microsoft Teams
Create a live, editable doc so everyone in the meeting can contribute notes in real time. Google Docs and /wiki/spaces/HELP/pages/76780389 are good places to do this.
Assign clear roles such as a moderator, speaker, and tech support to ensure minimal glitches during the meeting.
Strongly recommend all attendees turn their cameras on (if bandwidth allows) to encourage organic connections and accountability that everyone is engaged.
Logitech sells quality webcams on their website.
Use frontal light
Be aware of what's behind you
Use a headset
the headphones that come with your smartphone will work
Logitech sells a variety of good headsets on its website.
Stay muted while participating until you are ready to speak
Join your session a few minutes early to ensure proper connection
Make sure you have reliable network access - when meeting from home, be sure that other family members are not using high-bandwidth applications (Netflix, gaming) while you are meeting
Ensure quality video (in the event of low bandwidth, forgo video in place of good audio)
If asked to provide your name, please use your full name so other participants can identify you
Close any applications that are not needed while you are meeting
Many of Geneseo's resources are accessible from off-campus without changing your computer. Some resources require a VPN to create a secure connection to Geneseo's network. Some resources that require a VPN are:
Argos
You can access the web version of Argos without needing a VPN.
Running Licensed Software (ArcGIS, Maple, Mathematica, Mathcad, MATLAB, Minitab, Spartan, TI-Nspire, Labview, Vectorworks)
\\Files server access like departmental shares and project spaces
Extender
Appworx
Point-n-Click
We have a guide on configuring VPN and you can always contact the HelpDesk for assistance.
Whether you are using a PC or a Mac with our virtual lab, you can access a Windows-based computer that has many software packages licensed to CIT installed on it. The Virtual Lab is primarily intended for student use. Other members of the campus community may utilize this solution, but access may be limited to student-centered activities. See our guide on the virtual lab for more information.
Google Shared Drives and SharePoint are the tools we use to share documents amongst your team. Shared drives ensure that everyone has the appropriate access to the files and folders you are sharing. Please see our Google Drive @ Geneseo and /wiki/spaces/HELP/pages/76780389 resources for more information.
Shared drives are considered secure for most college-owned documents, but not PII or HIPPA data. For more information see our /wiki/spaces/HELP/pages/76777280 document.
Forwarding calls from your phone extension: You can direct all calls from your phone extension to either an on-campus or off-campus number. Refer to the section on forwarding your phone extension to an off-campus extension in this guide.
Forwarding your department phone by calling (585) 245-5588 or by visiting our online service desk.
By default, when you receive a voicemail on your phone, you will also receive an email notification.
Single Number Reach (desk phone and cell phone ring simultaneously): You can request this by calling (585) 245-5588 or visiting our online service desk.
Masking your personal cell phone number: When making return calls, dial *67 before calling to mask your cell phone number. If you do this, your call will appear as "No Caller ID," which may make people less inclined to answer it.
Every faculty and staff member must complete the Equipment - Off-Campus Use Form. This form requires the approval of the appropriate Department Head and Vice President before being forwarded to Procurement & Property Control Services, Doty Hall 315.
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