Comparison of File Storage Services

 

As a member of the Geneseo community, there are several options available for file sharing and storage. Each location has its own advantages and disadvantages. Please refer to the following information when trying to decide which tool is right for you and contact the CIT HelpDesk (helpdesk@geneseo.edu or 585-245-5588) with questions.

Geneseo Service

Available to

Purpose

Size

Creation

Appropriate for sensitive data (FERPA) 1

Can share with others
outside Geneseo

Accessible to
mobile devices

Web accessible

Backup

Geneseo Service

Available to

Purpose

Size

Creation

Appropriate for sensitive data (FERPA) 1

Can share with others
outside Geneseo

Accessible to
mobile devices

Web accessible

Backup

College-owned laptop

faculty / staff

individual use





2

N/A

N/A

N/A

Backing up Your Data

Onedrive

All Account holders

individual use

2.5TB 7

automatic

Self service 1 month, CIT 3 months

Teams/Sharepoint

All Account holders

Departmental, Projects, and shared use

1TB 8

Self service

Self service 1 month, CIT 3 months

Google Drive

account holders

individual & shared use

limited

automatic

6

Varies 5

Files User Space

faculty / staff

individual use



by request

By CIT for 3 months

Files Project Space 

by request

shared use



by request

BY CIT for 3 months

Files Departmental Space

faculty / staff

shared use



automatic

By CIT for 3 months

Inboxes and Outboxes

faculty / staff

collecting files 
and sharing files



No longer created

  4

By CIT for 3 months

Brightspace

account holders

course materials







Panopto

by request

video sharing

2 GB per file

by request

  3



Key:

  1. The individual employee is responsible for adhering to FERPA policy when sharing information.

  2. If encrypted.

  3. These materials can be publicly viewable, but in most cases, a Geneseo account is required for editing or creating content.

  4. Limited functionality.

  5. Files stored in Google Drive are not easily restored. If you install the Google Drive application on your computer, you can use Google Drive for Desktop to back up non-Google file types. Many Google Drive Files (docs/sheets etc) are versioned but are also very difficult to restore if deleted.

  6. Google Privacy and Security

  7. Up to 5TB by request

  8. More as needed by request (The college has 380TB of total space as of Nov 12, 2021 )




Non-Geneseo Services

Appropriate for storage
of sensitive data

Can share with others
outside Geneseo

Accessible to
mobile devices

Web accessible

Non-Geneseo Services

Appropriate for storage
of sensitive data

Can share with others
outside Geneseo

Accessible to
mobile devices

Web accessible

iCloud

 

N/A 

 

DropBox

 

 

 

 

Box.net

 

 

 

 

YouTube

 

 

 

 

Personal-owned Devices

N/A 

N/A 

N/A 



Note that all resources you share should comply with all applicable copyright and fair use laws.

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