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Hybrid Meetings Technology and Best Practices

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This article offers ideas for holding meetings with in person and remote participants.

Before You Start

  • The table below highlights different scenarios of participant / presenter location. Each meeting or presentation is unique, and CIT is happy to discuss your plans.
  • Owl: the Meeting Room Hybrid Conference System are available to be borrowed from the CIT HelpDesk in Fraser Library.

Technology


Presenter / Meeting Host in Person

Presenter / Meeting Host Remote

Participants

all in person


Questions to Consider:

  • Will there be audience interaction? Chat or audio?
  • Who will be the facilitator for the meeting?
  • Who will provide the laptop?

Technology needed:

Locations:

  • Nearly every classroom, conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall

Participants

mixed locations

Questions to Consider:

  • Will there be audience interaction? Chat or audio?
  • Who will be the facilitator for the meeting?
  • Who will provide the laptop?

Technology needed:

Locations:

  • Some classrooms rooms are equipped for this:
    Welles 121, 123, 24, 26 South 338, 340, Newton 205, Welles 210
  • Conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall
  • Remote participants join Teams from their own device

Questions to Consider:

  • Will there be audience interaction? Chat or audio?
  • Who will be the facilitator for the meeting?
  • Who will provide the laptop?

Technology needed:

Locations:

  • Nearly every classroom, conference rooms with presentation technology, Wadsworth Aud, Doty Recital Hall
  • Remote participants join Teams from their own device

Participants

all remote


Technology needed:

Locations:

  • Remote participants join Teams from their own device


Notes

Many organizations are sharing best practices and ideas for inclusivity during hybrid meetings. Here are a few examples:

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