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Calendar Appointment Scheduling for Individuals and Departments

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All Geneseo faculty, staff, and students have a geneseo.edu Google account that includes calendar. This self help document describes options for making appointment times available for students, colleagues, and external contacts.

Before You Start

  • Determine which Google calendar will be used for appointment scheduling.

    • Personal calendar

    • Department account calendar (contact the CIT HelpDesk for questions)

    • A new Google calendar created for this purpose

  • Identify people who will schedule appointments with you.

    • Geneseo students

    • Geneseo faculty & staff

    • External customers (incoming students, parents, vendors, etc.)

Appointment Scheduling Options

Method

Best for meeting with 

Advantages

Disadvantages

For More Information

Google Meetings

Geneseo Account Holders
(faculty, staff, students)

  • all Geneseo users have a Calendar account

  • Geneseo departments have at least one Google account

  • Requires basic knowledge of how to schedule group meetings

  • Permissions must be changed to allow meetings with external users

Google Calendar Help

Google Appointment Slots

Geneseo Account Holders

  • appointment page can be shared via email, as a link, or embedded in a Google page

  • Meeting participants must have a Google account

Use Google Calendar Appointment Slots

Navigate

Geneseo Students

  • students can easily find your service via the Navigate student app

  • students do not need to know who they must meet with – more than one Google user can accept appointments for a service location

  • Appointments are only available for Geneseo students

Dean of Academic Planning and Advising

navigate@geneseo.edu


YouCanBook.me
Calendly.com

External Customers

Geneseo Account Holders

  • Free integration with Google

  • Easy to share calendar with external participants without changing calendar permissions

  • Simple interface

  • Can restrict 

  • Free version is limited to single-calendar setup

  • Services do not have Geneseo look-and-feel or branding

  • Cannot pool calendars to offer meetings with more than one person

https://youcanbook.me

https://calendly.com

Doodle

Mix of Geneseo and non-Geneseo participants

  • An easy way to schedule meetings with a large group of participants

  • Simple to use interface 

  • Free version has limited features

  • Free version cannot schedule the final meeting – participants must transfer it to their own calendar(s)

https://doodle.com/en/

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Still Need Help?

Ask CIT! Call (585-245-5588), email, chat, or submit a request and we'll be happy to assist you.


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