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Before You Start

• CIT will email the account managers of your department and the supervisor when HR indicates that an employee has retired or separated from the college.

• All separations follow our account eligibility guidelines and account expiration processes.

• Geneseo Faculty & Staff are able to keep their accounts in retirement, however be sure to follow the guidance in this document about transfer of important departmental files and communications.

• Please see this policy for information about requesting an Immediate Deletion of an Account

• CIT is always able to help with any questions you have about specific issues or problems you may have.

Google Drive Files

Be sure that any google drives files your employee has shared out that are important to the functioning of your department have been moved to an appropriate Google Shared Drive. If the files cannot be moved to a shared drive be sure that ownership of the files has been transferred to an appropriate person prior to the employees account being deactivated. 

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Please note that not all system accounts are managed by CIT. The following accounts will be impacted by CIT deletion:

• Email and server access

• Google Docs at Geneseo

• Banner / Appworx / Argos

• Drupal Access

• Mailing list administration

• myCourses

• VoiceMail

These accounts require contacting other College offices:

• EMS (Campus Scheduling & Events)

• Locks (John Haley)

• SJS (University Police)

• AIMS (University Police)

• People Admin (HR)

• Albany HR System (HR)

• KnightWeb (Records)

• Research Accounting System

• wc.sysadm.suny.edu (Purchasing) If this uses SUNY SSO then it would be blocked by disabling of AD account.

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