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This document covers account eligibility of various person account types at Geneseo. |
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Official status is controlled by the SUNY Geneseo office responsible for the specific population. Official status is based on data in Banner. Student eligibility is based on Banner Student Data. Employee eligibility is based on HR Data in the state wide HR system which feeds data into Banner daily.
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All accounts are limited access 2 weeks after we are first notified of the person leaving the college. |
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Type of Student | When Eligibility Begins | When Eligibility Ends |
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Domestic Matriculated Undergraduate Students | ~1 hour after after deposit has been processed by Admissions. |
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Non-matriculated Students | ~1 hour after application has been processed by the Registrar's Office. | |
Domestic and International Graduate Students | ~1 hour after admitted by graduate admissions | |
International Students | ~1 hour after processed by International Student Services. | |
LIVES Students | When notified by LIVES coordinator | When notified by LIVES Coordinator |
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Other Staff Persons (non State Payroll)
People who are not being paid via NYS Payroll yet have a departmentally defined and approved relationship where they are providing services to a Geneseo department are eligible for computing services for the duration of their relationship.
For all types of other staff persons, a first and last work date are set during the approval process.
Payroll Type | When eligibility Begins | When eligibility Ends |
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CAS Employees (Including Student Association and Book Store) | The day after CAS HR enters them into SUNY HR | Midnight of the Last Work Date |
Research Foundation (RFEMP, FOUND) | Betsy Colon notifies HR of Research Foundation Employees employment status and start and end dates. | Betsy Colon notifies HR of Research Foundation Employees employment status and start and end dates. |
Volunteers (Official) | When Volunteer form is filled out and entered into State HR system by Human Resources, entries must include a department and end date. | On date entered by HR from Volunteer form. Eligibility lasts up to 1 year and can be extended by filling out volunteer form with HR |
Temps hired via other methods | As per Volunteers | As per Volunteers |
Affiliate | When approved by CIT | On date entered by CIT at time of approval. Must be renewed every 3 months. |
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If a department would like to maintain services for a retiree beyond limited account access they can follow the processes laid out for Volunteers above.
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Computing Account Eligibility Definitions have been established based on best security practices and consultation with the Information Security Program Team. Consideration has been given to balance appropriate access, audit standards which require timely removal of access when work relationships end, licensing terms of software/services and related costs.
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