Before You Start

• Review CIT’s new Digital Storage Strategy guidelines.

• Delete files and images that are no longer needed – less to organize and less to move!

  • Departments and Individuals should follow SUNY Records Retention policy and schedules when managing their files.

  • Records Retention and Disposition Schedule

  • SUNY Document 806 (Detailed information)

• Transfer personal files and photos to personal storage locations.

Steps

1. Make a list of locations where my files currently are stored.

   1. Google Drive

   2. Google shared drive

   3. Geneseo issued computer

   4. My personal device

   5. Teams / SharePoint / OneDrive

   6. In someone else’s Google Drive

   7. Brightspace

2. Note which folders contain individual professional files, departmental files, and/or shared project files.

   1. Create folders called individual, department, and project_name at each original location to assist with organization.

3. Move individual files to OneDrive.

   1. These files are typically found on your computer, Google, and/ or the \\files server.

   2. Windows users: The following folders on your computer are automatically synced to OneDrive – documents, desktop, pictures

   3. Mac Users: Some Mac users have iCloud syncing turned on. It must be turned off , so that the following folders on your computer are automatically synced to OneDrive – documents, desktop

4. Move departmental files to SharePoint.

   1. These files are typically found on the \\files server, in your Google Drive, or in a Google Shared Drive.

   2. CIT is creating SharePoint sites for each department.

   3. There may be subfolders that are restricted to certain members of the department.

   4. Ask CIT for assistance as needed!

5. Determine where the project and other collaborative files will be stored.

   1. Project files on the \\files server must be moved to SharePoint.

   2. Collaborative folders can be stored in Google Shared Drives or SharePoint. Both locations permit sharing with external (non-Geneseo) email accounts.

   3. Ask CIT for assistance as needed!

6. If there are For files that cannot be stored on in a shared location, please work with CIT to appropriately store them on your computer.

7. Remove files from the old location (the last part of your “move”).

8. Personal files must not be stored in any of these locations!

OneDrive Training - Microsoft 

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SharePoint Training

File Transfer Instructions

Google Drive to OneDrive Move

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Drive Files (\\files) to OneDrive on MacOS Move

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