Getting Started: Scanning at Geneseo



Scanning if offered using either the Toshiba scanning or Pharos Secure Scan. The Toshiba scanning is the on-board scanning software provided on the Toshiba MFP to send documents to your email. Pharos Secure Scan is an integrated scanning feature that leverages Pharos Cloud to send documents to your email or Geneseo OneDrive. 

Accessing Toshiba Scanning

In order to access the Toshiba scanning, users need to authenticate at a physical printer with either their passcode, Geneseo ID card, or their mobile device.

Toshiba scanning can turn physical documents into digital PDFs, however, Toshiba scanning does not have the ability to create searchable PDFs.

  1. Once authenticated, you will be presented with the following screen

     

  2. Choose More Device Functions

  3. Press the Scan icon on the LCD screen, or press the access icon then press the Scan icon on the LCD screen

  4. Press the E-mail button on the touchscreen

  5. Press the number pad icon on the touchscreen

  6. Enter an email address on the touch screen, then press OK

  7. Press OK

  8. Insert the document into the auto feeder (text facing up) or on the flatbed (text facing down)

  9. Press the Green start button on the keypad or the Green Scan button on the touchscreen

  10. The copier will now scan all pages in the auto feeder or prompt for additional pages if using the flatbed
             a. If using the flatbed press Job Finish if no more pages
             b. If scanning additional pages, place them on the flatbed and press Green Scan on the touch screen or the Green start button on the keypad
             c. When finished scanning additional pages press Job Finish on the touch screen

  11. Press the Access key on the keypad and select Yes on the touch screen to logout or wait 45 seconds

  12. The scanned document should show up in your email inbox shortly

Accessing Pharos Secure Scan

In order to access Pharos Secure Scan, users need to authenticate at a physical printer with either their passcode, Geneseo ID card, or their mobile device.

Pharos Secure Scan can turn physical documents into digital PDFs, however, Pharos Secure Scan does not have the ability to create searchable PDFs.

  1. Once authenticated, you will be presented with the following screen

  2. Choose Scan Document and place your document either on the glass tray or in the paper feeder located on the top of the printer.

  3. Using the LED screen at the printer, change the settings by interacting with the menu. 

For most scan jobs, you will want to change File Format to PDF and Paper Size to LT. There are many options to choose from, just be sure to double-check these settings before hitting Done!

You can also change your scan jobs to be color or black/white, as well as single or two-sided. 

At this time, CIT cannot administratively set these defaults for our printing environment which means you will need to change these settings each time you scan based on your scanning needs. This feature will hopefully be implemented by Pharos in the future.

  1. Once you have chosen your scan settings, choose Done.

  2. You have the option to choose between scanning to your Geneseo email address or to your Geneseo OneDrive.

    1. Scanning to a Geneseo email - Change the "To" address to the desired email destination.

      1. Once you are ready to send the scan, choose Scan Document

    2. Scanning to your Geneseo OneDrive

      1. Since you have already securely authenticated to the printer, you can scan your documents directly into your Geneseo OneDrive from a physical printer.

      2. Simply choose the correct location or folder for your document to be uploaded to. You can even create a new folder in your OneDrive!

      3. Once you are ready to send the scan, choose Scan Document.

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