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Below you can find detailed instructions on how to create accessible PDF documents in Microsoft Word for assistive technologies such as Screen Readers and Braille devices. However, to create a fully accessible document, authors must incorporate the following principles into their documents:


If you have not done so, please update Microsoft Word to the latest Edition of Microsoft Office 365. Please see this link for detailed information on how to update Microsoft Office 365. If you are having trouble successfully updating Microsoft Office 365, you may want to delete it entirely and install a new version of Microsoft Office 365. See this Wiki article on How To Install Microsoft Office 365.

MacOS:  Creating Accessible PDF Documents In Microsoft Word


8. Ensure the "Best For Electronic Distribution and Accessibility" option is checked and select Export to save as a accessible PDF file. 


Windows:  Creating Accessible PDF Documents In Microsoft Word


4. The Accessibility Checker will appear to the right of the document. See the How to Fix section for detailed information on how to correct the issues.



Please refer to this Guide for detailed information on how to resolve Accessibility Warnings and Errors in Microsoft Word.


6. Then Add a Title, a Tag, and ensure the optimization is set to Standard. Finally Save the document to desired location.  


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Support ServicesEducational Technology

Reviewed by

Sebastian Whyte (Deactivated) Laurie Fox

Review Date

25 Jul