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This Self-Help guide pertains to the Hybrid Classroom Technology installed in Welles 24, 26, 121, 123, South Hall 338, and 340. 

Before You Start

  • The Hybrid Classroom system connects to your laptop with HDMI/VGA and USB connections. Please have your adapters ready if you do not have full size HDMI/VGA and USB ports. 

  • The Hybrid Classroom system is designed with audio clarity in mind so that the participants, both in-person and remote, can hear well. Ceiling microphones pick up the voices of the in-person participants and a lapel mic picks up the voice of the presenter. 

  • The Hybrid Classroom system has a USB connected auto-tracking camera, the OBSBOT Tiny, installed that can track the presenter as they move about the space. 

  • The Hybrid Classroom system also has a USB and HDMI/VGA connected document camera, the Elmo MX-P2, installed that can be used for document presentations to both the in-person and remote participants. 

  • The Hybrid Classroom system cannot perform miracles. You may need to adjust your presenting style slightly in order to provide the best experience for in-person and remote participants.  

    • When sharing content on the main display, share your screen within Zoom/Teams so that both the in-person and remote participants can view the content. 

    • For classes in a space with only one display, show the remote participants on the display during discussion portions of the class rather than content so that the in-person participants can easily see their remote classmates. 

Steps

  1. Turn on the system via the Extron Touch control panel. (South 338 shown, other rooms similar)

    Image showing the classroom AV system start screen for South Hall Room 338Image Modified

    South Hall Start Screen

  2. Connect the HDMI (preferred) or the VGA/External Audio connections to present video to the system. Adapters may be needed for laptops without full size versions of these ports. 

    HDMI cable connectorImage RemovedVGA cable connector and a 3.5mm Headphone connectorImage Removed


    Image of a HDMI cable connectorImage AddedImage of a VGA cable connector and a 3.5mm Headphone connectorImage Added



  3. Connect the USB cable labeled "USB AUDIO/VIDEO" to your laptop.

    Image of a USB cable that carries Audio and Video signals from the classroom AV system to your laptop. Image Modified



    If using your laptop, an adapter may be needed for machines without full size USB ports. The "USB AUDIO/VIDEO" cable connects the audio from the ceiling microphones and lapel microphone, the OBSBOT Tiny Camera, and the Elmo MX-P2 Document Camera. 

    If using the Dedicated PC in the classroom, the USB connections will be automatically switched from the "USB AUDIO/VIDEO" cable to the Dedicated PC when the PC is selected as an input. There is no need to plug the "USB AUDIO/VIDEO" cable into the Dedicated PC. 

  4. Set your Audio and Video Settings in your video conferencing software. (Zoom and Microsoft Teams shown, others similar) 

    Zoom Microphone and Speaker SettingsImage Removed


    Image of Zoom Microphone and Speaker SettingsImage AddedImage of Zoom Camera SettingsImage ModifiedImage showing how to enable High Fidelity Music mode in Zoom. Image Modified



    Image of Teams Device Settings Button LocationImage ModifiedImage of Teams Speaker SettingsImage ModifiedImage of Teams Microphone SettingsImage ModifiedImage of Teams Noise suppression settings and camera settings. Image Modified



     Note: Noise suppression should be turned off in Zoom and Teams as the Hybrid Classroom System has noise suppression built in. 

  5. The OBSBOT Tiny Camera has auto tracking features that can be controlled with hand gestures or with an app. Note: In order to successfully utilize the hand gestures to control the camera, manually aim the camera so that you are standing with a plain background behind you before attempting to perform the gesture. 

    OBSBOT Tiny Auto Tracking cameraImage Removed


    Image of OBSBOT Tiny Auto Tracking cameraImage Added

  6. These spaces also have a Elmo MX-P2 Document Camera that can feed its video signal into the projection system and also into the presenters laptop via the "USB AUDIO/VIDEO" cable. If you would like to share the video feed from the Elmo document camera into video conferencing software such as Zoom, select "MX-P2" as the camera. See image in Step 4. 

    Image of an Elmo MX-P2 Document CameraImage Modified



  7. There is a lapel mic that provides vocal support to the space itself and also feeds audio to remote participants via the "USB AUDIO/VIDEO" cable. This microphone, combined with the ceiling microphones provide more robust audio support for the remote participants. 

    Image of NADY wireless lapel microphone and transmitterImage ModifiedShure ceiling microphoneImage RemovedImage of a Shure ceiling microphoneImage Added



    If the audio levels are not adequate for the space or for the remote participants, they can be adjusted via the "MIC CONTROLS" menu on the Extron touch controller in Welles 121, 123, South 338, and 340. 

    Image of the Extron Touchscreen AV system controller showing the Microphone controls button. Image ModifiedImage of the Extron Touchscreen AV system controller showing the Microphone controls. Image Modified


    In Welles 24 and 26, audio levels can be adjusted via the "MIC CONTROLS" menu on the Extron touch controller. 

    Image of the Extron Touchscreen AV system controller showing the Microphone controls button. Image ModifiedImage of the Extron Touchscreen AV system controller showing the Microphone controls. Image Modified


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